UP COMING EVENTS

Course Date
June - 2017
PMP-Hyderabad 17,18 & 24,25
July - 2017
PMP-Hyderabad 22, 23,& 29, 30

PMO Deployment

Overview

Design

Depending on your definition, PMO stands for Program Management Office, Portfolio Management Office, Project Management Office, or all three. You might also refer to a PO, EPMO, EPO, or EPPO. Regardless of your terminology, Project Assistants has an offering to meet your needs.

During the PMO Design phase, we assess your current Project & Portfolio Management State (people, processes and tools), build a strategy to reach the desired future state (which includes an adoption plan) and design a PMO charter that includes a proposed scope (requirements and design), a schedule and a budget for the development, deployment and support stages.

Development

We create the artifacts that support the process, technology and people capabilities necessary to meet the scope of the PMO charter, based on the strategy designed in the previous phase.

Deployment

Project Assistants ensures the successful execution of your adoption plan by putting in place the processes, technology, and training to support your project & portfolio management environment. One of the key components of our adoption approach is the leadership of our On-Site Project Management Experts who drive the transformation.

Support

Once the initial deployment is successfully completed, Project Assistants provides the ongoing mentoring and PMO support necessary to ensure the continued adoption of your Project Management Infrastructure.

Project Assistants' proven methodology, in combination with the Project Management Institute's (PMI) Organizational Project Management Maturity Model (OPM3), is utilized to deliver these services.

Project Assistants offers a standard consulting engagement methodology for a client's project & portfolio management environment that includes assessing the existing project & portfolio management technology, people and processes; defining the desired future state; and developing and documenting a plan to close the gap between these two states. This plan can then be executed to meet the client's organizational goals.

Portfolio Server Implementation

Based on experience gained delivering over 400 Microsoft Project-based implementations, Project Assistants has developed a well-honed implementation and adoption methodology.

Project Assistants uses its established, industry- standard project management best practices to document your current project and portfolio management-related business environment. After refining these requirements and translating them into specific technical configuration requirements, Project Assistants then installs the Microsoft Office Project software (Microsoft Project Web Access, Microsoft Office Project Professional, Microsoft Office Project Server) and/or Portfolio software (Microsoft Office Project Portfolio Server), configuring the system to operate according to these specific requirements. Note: We are ready to help you with the newly released Microsoft Project 2010 family of products.

Once the technology is installed, configured and ready for deployment, Project Assistants provides instructor-led training to four suggested audiences: stakeholders, project managers, team members and server administrators. We deliver both standard and customized training based on the specific needs of your organization. Click here for more info on our training offerings.

Project Assistants utilizes its change management methodology to drive adoption so Microsoft Project Server technologies become a part of your organization's project and portfolio management culture. Delivery includes shoulder to shoulder mentoring of end-users and executives to speed the learning curve, identifying and overcoming change management hurdles as they relate to project management, and overall improvement of client bandwidth to maximize executive investment in Microsoft Project Server technology. Additional support activities that help drive adoption often include the following:

  • Help Desk support for those using the Microsoft Project technology
  • Hands-on Microsoft Project Server Administrator education
  • Client-specific process integration, including technology adjustments that result from this integration
  • Expert guidance to ensure assimilation of new technology and approach

Provision of on-site expertise that does not exist in house, to improve the application of this technology so that projects are better managed and have greater visibility, and to ensure the necessary metrics and key performance indicators are in fact developed and supported

In addition to our implementation and adoption offering, we often also integrate the following services into the total solution:

  • Application Development
  • SharePoint Consulting
  • Microsoft Technology Support
  • Process Engineering
  • Project and Portfolio Staffing Services

Project Assistants, in conjunction with your organization, designs, develops and deploys organization-specific processes and workflows. Project Assistants' expert consultants utilize industry standards, combined with our experience-based best practices and project management methodology, to deliver processes and workflows in the following key areas:

Portfolio Management: The governance process used to propose, select, measure, and adjust the portfolio of projects to ensure optimum alignment with and contribution to the organization's business goals.

Project Management: The business controls necessary to scope, plan, schedule, track, measure, analyze, and report the on-time and on-budget delivery of projects.

Lifecycle Methodologies: The specific project-based methods and processes that are used to produce the required business outcome. Examples of these methodologies include Software Development Life Cycle (SDLC), Product Lifecycle Management (PLC), Stage-Gate Process Model, Drug Development, and Architecture, Engineering, Construction (AEC).

Project Assistants' experienced consultants support all of your project management outsourcing needs. Our offerings consist of several components which can be selected individually or as part of a complete solution, including the following:

Project Management Delivery Service: Project Assistants provides project managers to lead your projects using the supporting technology, methodology and PMO infrastructure existing at your company.

PMO Governance and Reporting: Project Assistants serves as your trusted advisor while providing a central project management support role, including but not limited to:

  • Assisting with the selection, management, and monitoring of projects across a defined portfolio of projects.
  • Customizing, maintaining and supporting your project management methodology to ensure its adoption and consistent use.
  • Defining and optimizing the supporting project management technology infrastructure and its outputs.
  • Delivering training for project managers and support for the hiring of additional staff.
  • Supporting change management and continuous process improvement (ongoing maturation of project management capabilities).

Project Management Methodology:Project Assistants provides a commercial 'off-the-shelf' version of its branded, time-tested project management methodology. This methodology consists of processes and procedures for project definition, planning, tracking, reporting and scope management.

Technology Infrastructure: Project Assistants develops and implements the right technology environment to support the effective execution of your portfolio of projects. This service layer includes a technology support component for set-up, configuration and maintenance of this environment.

Project Assistants' Project Health Check offering provides preventive, ongoing and post-project analyses that are geared toward ensuring the successful outcome of high visibility projects.

Preventive Project Health Checks are provided as projects are being developed to ensure the project begins and runs as efficiently as possible. An ongoing project's Health Check is often used to set over-budget and/or late projects back on track. Post-project analyses are provided as a learning aid with the primary goal of continuous improvement.

Project Assistants develops and presents a written plan, or roadmap, to transform a client's agreed-upon "vision state" for a specific project's people, processes and technology. The Project Health Check encompasses the current people capabilities, processes, infrastructure and technology framework, as well as future requirements.

Project Assistants provides the technical support necessary to facilitate proper use of the Microsoft Office Enterprise Project Management (EPM) suite of products (including Microsoft Project Standard, Microsoft Project Professional, Microsoft Project Server, Microsoft Project Web Access, and Microsoft SharePoint Server). In addition, we are already prepared to support the newly released Microsoft Project 2010 family of products. We provide responsive technical support on-site, and via the web and phone.

Project Assistants maintains an expert pool of technical talent that provides appropriate technical guidance, from simple functional questions (e.g. how to interact with the product) to more complex issues (e.g. pertaining to the products' underlying technologies -Win Server, Exchange Server/Outlook, SQL, Windows SharePoint Services, and others).

Additional support activities that help drive adoption often include the following:

  • Help Desk support for those using the Microsoft Project technology
  • Hands-on Microsoft Project Server Administrator education
  • Client-specific process integration, including technology adjustments that result from this integration
  • Expert guidance to ensure assimilation of new technology and approach
  • Provision of on-site expertise that does not exist in house, to improve the application of this technology so that projects are better managed and have greater visibility, and to ensure the necessary metrics and key performance indicators are in fact developed and supported

ProjectCommander, the first project management software product that provides a step-by-step approach to project management, simplifies and extends the already considerable capabilities of Microsoft Project with a comprehensive and easy-to-use set of project management functions. Project teams can now initiate, track, and analyze project plans with an intuitive productivity tool for enhanced project management.

  • With ProjectCommander, our clients can expect to increase project management efficiency and effectiveness through:

With ProjectCommander, our clients can expect to increase project management efficiency and effectiveness through:

  • Streamlined resource allocation, estimation and leveling processes
  • Increased speed to initiate a project
  • Increased productivity as projects are managed
  • Flattening the learning curve for new users

ProjectCommander delivers a step-by-step menu and wizard approach to setting up a project WBS. With one click, you can switch between the various modes:

  • Definition:Speed, accuracy and consistency with project initiation by intuitively setting important defaults to drive project scheduling
  • Planning:Built in workflow provides logical approach to building an accurate, resource-loaded project schedule
  • Reporting:100+ pre-configured reports (including Work Analysis and Cost Analysis)

In addition, several Productivity Tools and shortcuts are available for the user to increase ease of use and eliminate guessing and rework. To highlight a few:

  • A personal Task Checklist allows a team member to include sub-tasks and steps pertaining to your personal work without sharing it with the entire work group to avoid overloading tasks in your team project plan.
  • Several Alerts including prompts and "Smart Deletes", let you know what links will be affected when a task is deleted.
  • An Issue Log to record the date and nature of the occurrence, its severity level, resource assignment and status tracking.
  • With one click, you can display tasks for a given resource during a specified time to identify and resolve overallocations.
  • ProjectCommander also offers over 100 powerful reports and views for effective and proactive analyzing, troubleshooting, and communication of your projects information.

"With enhanced capabilities that make planning and scheduling easier, the issue log stands out as helpful: issues around each task warn the Project Manager of pitfalls or roadblocks ahead. Within any date range, issue log reports can be generated by resource, status or severity."